The success of the swim team is a TEAM effort for both the children and the parents. Parents are essential to the running of swim meets. You will be asked to sign up to help out at the swim meets. Home meets require more volunteers than away meets.

Many jobs require no experience but only a willingness to help. These include: meet set-up and tear-down, working at the concession stand, ready bench organizer who gets swimmers ready to swim their events, timers, runners for timesheets, and filling out award. Other jobs require some training such as stroke and turn judges, and starter. Most jobs during a meet are divided into two shifts. The first shift will begin when the meet starts and last through the end of the backstroke event. The second shift will begin with the 100 individual medley and end with the 200 medley relays.

When arriving at the home or away meets, volunteers will be asked to check-in with the Volunteer Manager.

1. ALL Torpedoes families must meet the prescribed volunteer point totals for the season. This is finalized byt hte end of April after the league schedule in final and we have rough registration numbers.
2. ALL families must sign up for and provide 1 case of soda/Gatorade/water or 1 large bag of ice to one of the 3 home meets.
3. It is a league requirement that once every three (3) years all Board of Directors, Coaches, and Tent Marshalls, or other volunteers have direct contact with swimmers. When entering your information, please do not enter your driver’s license number. Instead, enter NEW TERRITORY TORPEDOES in the driver’s license field. Go to SHRSL Background Checks for more information.
4. Multiple family units who may have registered under a single registration or live in the same domicile will be counted as multiple families for volunteer requirements. Remarriages or common law cohabitations will be treated as single families. Please ask if you need guidance.
5. Failure to fulfill volunteer requirements or "no-showing" a job will result in the job's points not being added to your season total, forfeiture of your volunteer encouragement deposit, and possible swimmer ineligibility in the current and future seasons.

The 2024 point total is 12 volunteer points.

Saturday, May 4th 2024, New Territory Club, 8:30 AM.

See SHRSL stroke clinic information for details and additional stroke clinic dates.

Attending one of these clinics is REQUIRED to perform starter or stroke judge volunteer jobs.

Awards (Home and Away) – 2 points per half meet; 4 volunteers per meet. Organize, adhere time stickers to ribbons, and distribute ribbons to swimmers after each swim meet.

Hospitality (Home) – 2 points per half meet; 1 or 2 volunteers per meet. Provides water and checks on any additional needs for officials, coaches, lifeguards, and timers during the meet.

Tent Parent by Age Group  (Home and Away) – 2 points per half meet; 1 to 3 volunteers per age group per meet. **Background Check Required**. Responsible for keeping swimmers together in age groups; checks-in swimmers; marks all swimmers with their swimmer event info; organizes relays and ensures all swimmers get to events on time in the proper location; escorts swimmers to ready bench when called by announcers; helps put up and take down team tent and manages swimmers while in the tent.

Ready Bench Organizer (Home and Away) – 2 points per half meet, 2-4 volunteers per meet. Receives swimmers at the ready bench, then organizes swimmers for their heats by getting them lined up in their lanes before the race starts. Assists with walking younger swimmers to starting deck. Makes sure swimmers have on swimming cap and goggles.

Runner (Home and Away) – 2 points per half meet; 2 volunteers per meet. Take timesheets from timers and deliver them to the score table or awards area.

Setup/Takedown (Home and Away) – 2 points per entire meet. No less than 6 volunteers per meet

• HOME - set up tents, tables, benches, and AV equipment before the swim meets, starting at 3:45pm for our weekday evening swim meets. Takedown and put away everything after the meeting that day. 4-5 Needed each shift.
• AWAY - Transport swim tents, arrive at 3:45pm at the meet to set up tents. Be available to help take down tents as the sun goes down.

Relay Judge (Home and Away) – 3 points per half meet; 2 volunteers per meet. TRAINING REQ. - Online Course worth 1 points for completion. This position has the most point value for your time.  Recognize, disqualify, and notify the starter/head official when illegal strokes have been made. It is a great way to have a poolside view of the swimmers and learn more about the league’s swimming rules!

Stroke Judge (Home and Away) – 3 points per half meet; 4 volunteers per meet. TRAINING REQ. - Online Course worth 1 point for completion. This position has the most point value for your time. A touch/turn judge will recognize, disqualify, and notify the starter/head official when a swimmer violates any turn, finish, or relay race rule. It is a great way to have a poolside view of the swimmers and learn more about the league’s swimming rules!

Timer & Recorder/Scribe (Home and Away) 2 points per half meet; 18 per meet (9 each half). Time swimmers in each lane with stopwatches; clearly communicate time to the scribe. Write swimmer names, numbers, lane numbers, and times clearly and legibly on score sheets. Timers work ½ meet and switch after backstroke. Positions are interchangeable.

Scorekeeper and Circler (Home and Away) 2 points per half meet; 4 volunteers per meet. Receives and processes time sheets, determines official time and records the time in the official league scoring program.  Positions are interchangeable.

Concession Stand [Torpedoes Treats] (Home) – 2 points per half meet; 4 volunteers per meet. Help with selling food and drink items at the pool location. Friendly disposition required.

SPECIAL VOLUNTEER POSITIONS

Popsicle Fridays – 1 point per event; 9 events per season; 1 volunteer per event.  Volunteers will provide 200 popsicles for Popsicle Friday in May and June. They need to be frozen for at least 48 hours prior, to stay frozen. You will need to be there to distribute at the end of 6 and Under through the end of 9/10 (11 and up will get their popsicle from the cooler you leave at the pool). Please bring your scissors.

Coach Breakfast – 1 points per event; 5 events per season; 1 volunteer per event. Volunteer will provide kolaches, donuts, and orange juice on Friday mornings in June for the coaches at 6:45 am.
Kickoff Party - 2 points per event; 1 event; 7 volunteers.  Volunteer positions include Food Service, Team Merchandise Sales and Raffles Ticket Sales.

End of season Party - 2 points per event; 1 event; 3 volunteers. Volunteers will be needed to help pass out pizza, awards, sweet treats, and beverages.